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13 May 2025 Council Meeting

Updated: Jun 21


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Agenda Items: 2Q Financial Report; Canvass Votes May 3, 2025 Election; Mayor Doyle Moss Farewell Comments; Oath of Office Newly Elected Officials; Mayor Teresa Palmer Acceptance Comments; Mayor Pro Tem and Alternate Mayor Pro Tem; updating signatories for City and Police Dept. bank accounts; 2 Active Transportation Plan applications to TXDOT Transportation Alternatives Set-Aside (TA) Call for Projects; Parks Board Members assignments


• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM

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• Latest Update: updated 06 June 2025 and 20 June 2025 with Minutes; updated 16 May 2025; posted 09 May 2025


• Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.



Public Comments

From approved minutes posted with the next Council Meeting agenda. 


Agenda

1. Approval of Regular City Council Meeting Minutes: April 22, 2025


2. Discussion/Action: to approve 2nd Quarter Financial Report

• Exhibits:

• Minutes: CPA Jake Webber presented the 2nd Quarter Financial Report to the Council. He stated that we are half way through the year and the City is where it should be at regarding revenues and expenditures. He gave detail information to the Mayor and Council.


3. Canvass Votes from May 3, 2025, General Election and approve Resolution 2025-04 #Elections2020

• Background: Official Election Results will not be available until noon on Monday, May 12, 2025. I have included the UNOFFICIAL RESULTS in this packet.

• Exhibits:


4. Mayor Doyle Moss Farewell Comments

• Minutes: Outgoing Mayor Doyle Moss gave a farewell speech thanking his fellow council members and staff and highlighting the infrastructure work done in his time as mayor, particularly related to the wastewater treatment facility plans stating that a new wastewater plant would be opening in September of this year. / “With the projects we have done in the past few years, together, we have made Willow Park a better place for our citizens and our neighboring communities,” Moss said. “My hope is you will continue the work you were elected to do. It has been my honor and privilege to serve with you. e work you were elected to do. It has been my honor and privilege to serve with you. Thank you for letting me serve as your Mayor- it has been my honor. May God Bless our City and Everyone in it."


5. Administer Oath of Office to Newly Elected Officials #Elections2020


6. Mayor Teresa Palmer Acceptance Comments [YouTube video 23:20]

• Minutes: New Mayor Teresa Palmer spoke about her commitment to the people of Willow Park and how she would prioritize transparency regarding the goings on in City Hall.

“We work for the people,” Teresa Palmer said. “Every decision and every dollar must reflect our accountability to the taxpayers who employ us.”

Palmer also introduced a proposal to the board to begin the process to change the government system of Willow Park from a Type A general law city to a home rule class city. This designation means the governing system is defined by its own municipal charter document rather than which the citizens vote on. Palmer also called for a charter commission with residents from Willow Park to be formed. “Willow Park is operating under an outdated government concept, one that no longer reflects the size, complexity, and aspirations of our growing city,” she said. The City surpassed 5,000 residential threshold for Home Rule in 2015. We are on track to reach 9,000 residents this year.


7. Discussion and Action- Appointment of Mayor Pro Tem

• Minutes: Motion was made to appoint Lea Young as the Mayor Pro Tem for a one year term.


8. Discussion and Action - Appointment of Alternate Mayor Pro Tem

• Minutes: Motion was made to appoint Eric Contreras as Alternate Mayor Pro Tem for a one


9. Discussion and action approving Resolution 2025-07 updating signatories for City bank accounts. #Finance

• Background:

Due to recent changes in the City Council and administrative management, it is necessary to update the list of individuals authorized to sign checks and conduct financial transactions on behalf of the City.

Currently, the authorized signatories include Bill Funderburk and Doyle Moss, as well as Bryan Grimes, Lea Young, and Andi Saylor.

Staff is recommending removing Doyle Moss and Bill Funderburk as authorized signatories on all city accounts held with financial institutions.

Staff recommends that following names are authorized by Council for all city accounts held at financial institutions: Teresa Palmer and Lea Young, Bryan Grimes, Andrea Saylor, Michelle Guelker

• Exhibits:


10. Discussion and Action to Approve Resolution 2025-08 updating signatories for the Police Seizure Fund. #Finance

• Background:

Due to recent changes in the Police Department and administrative management, it is necessary to update the list of individuals authorized to sign checks and conduct financial transactions on behalf of the City.

Currently, the authorized signatories for the Police Seizure Fund (State) are Andi Saylor, Daniel Franklin, and Gary Garrett. The authorized signatores for the First Responder Fund Police are Candice Scott, Daniel Franklin, and Gary Garrett.

Staff recommends that Daniel Franklin, Gary Garrett, and Candice Scott be removed from all accounts, and that Andi Saylor, Ray Lacy, and Brian Roberts and added authorized signatories on all on the above referenced accounts at First Financial Bank.

• Exhibits:


11. Discussion and Action to Approve Resolution No. 2025-05 Supporting the City of Willow Park’s Active Transportation Plan application to TXDOT 2025 Transportation Alternatives Set-Aside (TA) Call for Projects. #Streets #Parks [Includes Agenda Item 12.]

• Background:

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The City of Willow Park is applying for a Transportation Alternatives Set-Aside (TA) grant sponsored by the Texas Department of Transportation (TxDOT) which provides funding for development of preliminary engineering (plans, specifications, estimates and environmental documentation) and construction of pedestrian and/or bicycle infrastructure.

A resolution is required as part of the detailed application. The resolution declares local support for the project and the city’s commitment to developing, managing, maintaining, and financing the project.

This Call for Projects features a two-step application process, and staff received positive feedback after the exploratory first-step preliminary application. The second, more detailed application deadline is June 20, 2025.

The Transportation Alternatives (TA) Set-Aside funding program is an 80/20 match, where the city would be responsible for 20% of the cost of the project. The city would also be responsible for all non-reimbursable costs and 100% of overruns, if any.

Awards are anticipated to be announced October 2025.

• Exhibits:

• Type: Pedestrian

• Improvements - Sidewalk & Bicycle

• Improvements - Bike Lanes

• Length Sidewalk: FEET: 300

• Length Bike Lane: FEET: 9,300

• Limits:

• King's Gate Road Sidewalk - King's Gate Park to Meadow Place Drive

• Meadow Place Drive Bike Lanes - W. Jockey to I-20 frontage road

• Costs

• Design Engineering $ 49,500.00

• Surveying $10,000.00

• Environmental $16,400.00

• Total Design Costs: $75,900.00

• Total Project (Const.+ Design) $384,755.00

[@ 20% for City of Willow Park = $76,951.00]

• Willow Park Civics Research

• 06 May 2025 Parks Board Meeting, Agenda Item 5 TxDOT Transportation Alternative Application

• Willow Park Civics Notes:

• Gretchen Vazquez, City Engineer, and Mandy McCarley, Director of Parks and Recreation, working together on two TxDOT grants

• includes

 • bike lanes from W. Jockey to I-20 Frontage Road [see map]

 • continue sidewalk along Meadow Place Drive south side, left and along Kings Gate Road to Kings Gate Park Parking lot and then cross walk. [see map]

 • #2 ADA compliant cross walks and lights

• No Background or Exhibits

• Willow Park Civics Research

• TxDOT >

• 2025 Transportation Alternatives > Brochure  

On January 3, 2025, the Texas Department of Transportation (TxDOT or the department) announced a statewide Call for Projects for the Transportation Alternatives Set-Aside (TA) program (including available and anticipated future funds) for bicyclist and pedestrian infrastructure and planning.

TxDOT’s 2025 TA Call for Projects features a two-step application process described in this program guide.

Deadline to Submit DA: June 20, 2025


12. Discussion and Action to Approve Resolution 2025-06 Supporting Application to the TXDOT Transportation’s 2025 Transportation Alternatives Set-Aside (TA) Call for Projects. #Streets #Parks [Included Agenda Item 11.]

• Background:

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The City of Willow Park is applying for a Transportation Alternatives Set-Aside (TA) grant sponsored by the Texas Department of Transportation (TxDOT) which provides funding for the development of planning documents to assist communities of any size in developing non- motorized transportation networks.

A resolution is required as part of the detailed application. The resolution declares local support for the project and the city’s commitment to the project’s development, financing, management, adoption and implementation of completed planning documents.

This Call for Projects features a two-step application process, and staff received positive feedback after the exploratory first-step preliminary application. The second, more detailed application deadline is June 20, 2025.

The Transportation Alternatives (TA) Set-Aside funding program is an 80/20 match, where the city would be responsible for 20% of the cost of the project. The city would also be responsible for all non-reimbursable costs and 100% of overruns, if any.

Awards are anticipated to be announced October 2025.

• Exhibits:


13. Discussion and Action: Approve appointments for 2025 Parks Board.

• Background: The previous alternate, Jerry Vierling, has agreed to move to Place 4, which was vacated by Ever Gomez. We would like to recommend Cindi Neverdousky as alternate for the board.


Informational Comments

15. Mayor and City Council Comments

• Minutes:

Mayor Palmer stated that she was excited about meeting all the City employees, everyone. Especially the ones that put the cement in the holes. And have spoken to Chief Lacy and look forward to meeting all of the Police Officers as well.

Mayor Palmer announced that more than likely the May 27th Council meeting would be cancelled due to the Holiday. The announcement will be made later.

Eric Contreras - Thanked everyone for turning out to vote on May 3, 2025. He also thanked everyone who turned out for the meeting tonight saying it was much appreciated. Eric stated that since we are approaching the middle of the year, we need to do the mid-year review of the City Manager so that would need to be on the next Council meeting Agenda. Eric asked if we could also have an update on the Waste Water Treatment Plant project to make sure we are on track with that. Eric congratulated Mayor Palmer on her win and stated he looked forward to working with her and continue to move forward.

Chawn Gilliland - Thank you to Mayor Doyle Moss, I enjoyed serving with him. I think he did a fantastic job for the City of Willow Park. Welcome to Mayor Palmer- look forward to working with you and moving forward.


16. City Manager Comments

• Minutes: City Manager Bryan Grimes - Welcome Mayor Palmer. This is the easiest job, but Congratulations. I look forward to working with you and hearing your ideas. We will be closed on Memorial day. We will have three employees out for a TML Small Town Seminar so will be short staffed the rest of this week. I will be out the 29th and 30th at my study club. We will be starting the Budget Process. We received the tax roll information and we have some work to do.


Executive Session

14. Section 551.071-Consultation with Attorney; City of Willow Park v. Halff & Associates.#FortWorthWater

• Willow Park Civics Research:

• Minutes:No action was taken on any items discussed in Executive Session.




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