- Nov 12, 2022
- 6 min read

15 November 2022 Council Meeting

Updated: Dec 11, 2022

Summary: Tommy's Boats public hearing and special use permit and right of way; preliminary platt for five lots at 6850 East Bankhead Hwy; 4th Quarter Financial Report; Police STEP - Impaired Driving Mobilization Safety e-Grant; amendments to the City Employee Handbook; compensation to city employees who have exceeded 240 hours in comp time
Location and Time: 516 Ranch House Rd, Willow Park, TX 76087, 6PM
Meeting Page (agenda packet, minutes, video) / Video Facebook *Minutes approved during the next city council meeting.
Tags: #DevelopmentSouth #Finance #EMSFirePoliceAmb #FortWorthWater
Grant will help police enforce traffic safety, [15 November Council Review], The Community News, 18 November 2022 / (STEP) - Impaired Driving Mobilization e-Grant to be awarded to the WPPD. / New engineer hired / New boat business / Mayor addresses recent election / Tree lighting / Proclamation for Jim Martin
Latest Update: Monday, 12 December, 2022

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Proclamation: 1. Presentation of a Proclamation to Jim Martin.

[See The Community News review, linked top of page.]

Public Comments

[None]

Agenda Items

2. Approve City Council Meeting Minutes - Regular City Council Meeting Minutes October 25, 2022.

3. PUBLIC HEARING to Consider Special Use Permit regarding request to add Boat Dealership/Sales [Tommy's Boats] as an allowable use for Lot 3, Block 1; Porter Addition, currently zoned as Commercial/I-20 Overlay District in the City of Willow Park, Parker County, Texas. #DevelopmentSouth

4. Discussion/Action: to consider a Special Use Permit regarding request to add a Boat Dealership/Sales/Service [Tommy's Boats] as an allowable use for Lot 3, Block 1, in the Porter Addition, currently zoned as Commercial/I-20 Overlay District in the City of Willow Park, Parker County, Texas. #DevelopmentSouth

Willow Park Civics Research:
- [See The Community News review, linked top of page.]
- 18 October 2022 P&Z Meeting for exhibits and additional research.
  - 3. Consideration & Action: Special Use Permit regarding request to add Boat Dealership/Sales/Service as an allowable use for Lot 3, Block 1 in the Porter Addition, currently zoned as Commercial/I-20 Overlay District in the City of Willow Park, Parker County, Texas.
- Willow Park Civics Blog: Tommy's Boats is coming to town
Additional Exhibits

5. Discussion/Action: to consider a request by Basic Development, LLC to abandon a 0.36 acre right-of-way of Bankhead Highway adjacent to Lot 3, Block 1, Porter Addition, in the City of Willow Park, Parker County, Texas.#DevelopmentSouth

[Editorial Note: This agenda item is also associated with agenda items 3 and 4 concerning Tommy’s Boats.]
Background: In April 2021, right-of-way was dedicated with the plat of Porter Addition for the extension of Bankhead Highway. Subsequent to this right-of-way dedication, right-of-way was dedicated for Eagle Drive with a realignment of Bankhead Highway. This has created (0.36 acres) surplus right-of-way. The owner of Lot 3, Block 1, Porter Addition (Basic Developers, LLC) is requesting the City abandon this Bankhead Highway right-of-way. They will replat Lot 3, Block 1, to incorporate the additional acreage.
Exhibits: Property Owner Letter; Survey Exhibit; Ordinance No.

6. Discussion/Action: to consider a Preliminary Plat for Lots 1-5 of 29.99 acres, David Addington Survey, Abstract No. 21, in the Extraterritorial Jurisdiction of the City of Willow Park, Parker County, Texas. 6850 East Bankhead Hwy #DevelopmentSouth

Willow Park Civics Research:
- 18 October 2022 P&Z Meeting for exhibits and additional research.
- 4. Consideration & Action: Preliminary Plat for Lots 1-5 of 29.99 acres, David Addington Survey, Abstract No. 21, in the Extraterritorial Jurisdiction of the City of Willow Park, Parker County, Texas. 6850 East Bankhead Hwy
Background: Applicant, Vincent Jones, along with the property owner, Barbara Nolte, proposes to plat 29.99 acre tract, located south of East Bankhead Highway, David Addington Survey, Abstract No. 21, from one contiguous parcel into Lots 1 through 5. This subdivision is within the City’s extraterritorial jurisdiction, and therefore, required to be submitted to the City for plat approval (Subd. Ord. Sec. 10.02.001). As per Ms. Nolte, the subdivision of these lots is intended for partial sale.

The preliminary plat shows all recorded easements, structures, and fixtures to the land. It has been revised based on reviews by City Staff specific to right-of-way on East Bankhead Highway and frontage for all lots to East Bankhead Highway, a public street. Drainage improvement plans are not required since the parcels are not being developed.

The Applicant is not requesting city services for water or sewer. Although the Preliminary Plat only shows a single domestic water well serving the single-family dwelling on proposed Lot 3 and the manufactured home on proposed Lot 4, the Applicant said that there is a separate well and septic for each. He will be amending the Plat to show both locations on Final Plat. In the case that this is inaccurate, an alternate water supply and separate septic system would need to be provided for the manufactured home on Lot 4.

Recommendations: The Planning & Zoning Commission recommends approval of the subject Preliminary Plat for Lots 1-5 with the conditions of: 1) Lot 2’s structures, driveway, well and septic need to be shown; and 2) Septic needs to be shown on Lot 1. Commission vote was 4-0.

Applicant has updated Preliminary Plat, as shown in Exhibit, and noted that Lot 2 does not have its own septic, but will be accessing City water when the lot is sold. This inquiry was previously made to Willow Parks’ Public Works Department, who confirmed availability.

All conditions placed by P&Z Commission are now fulfilled.

Exhibits: Plat Application; Preliminary Plat – Lots 1-5, Nolte Addition, being 29.99 acres, David Addington Survey, Abst. 21, Parker Co, TX

7. Discussion/Action: to approve the City’s 4th Quarter Financial Report. #Finance

[No data in original agenda packet.]
Background: Review and provide updates on 4th fiscal quarter 2021-2022 financial activity of the city.
Exhibit: Financial Reports as of September 30, 2022 in .pdf
- [Distributed at council meeting.]

8. Discussion/Action: to consider the implementation of the STEP - Impaired Driving Mobilization Safety e-Grant. #EMSFirePoliceAmb

Background:
- The purpose of this grant is to increase effective enforcement of traffic safety-related lawsto reduce fatal and serious injury crashes
- Conduct high-visibility saturation patrols within the Enforcement Zone
- Perform media campaigns and community education events
- Increase enforcement of traffic safety-related laws
- Increase public education and information campaigns
- Increase enforcement of DWI laws
- Our department responded to at least 120 crashes in the last 12 months
- Our goal is to reduce the number of DWI-related crashes, injuries, and fatalities
- Enforcement waves:
  - Christmas/New Year's Dec 16, 2022 — January 1, 2023
  - Spring Break March 3 — 19, 2023
  - Independence Day June 23 — July 9, 2023
  - Labor Day August 18 — September 4, 2023
- *Note: TxDOT has awarded a total of $12,000 ($11,965.09 due to 80/20) to be utilized for all (4) wave periods (campaign/education and enforcement). If the department uses the entire $11,965.09, the city match will be $2,991.28. If the department uses less than $11,965.09, the city match will be less.
- **Grant match is an 80/20 split.
Exhibits: STEP — Impaired Driving Mobilization Safety e-Grant packet (includes budget summary and zone map)
Willow Park Civics Research
- [See The Community News review, linked top of page.]
- TXDOT > BuckleupTexas > TxDOT STEP Resources

9. Consider/Action: to consider the proposed amendments to the City Employee Handbook (Personnel Policy).

Background: The City Employee Handbook (Personnel Policy) should be reviewed annually and updated as needed. The Employee Handbook was approved in September 2015. City staff has reviewed the personnel policy and recommends the following updates.
Exhibits: Recommended changes
Willow Park Civics Research
- 09 August 2016 Council Meeting / Agenda / 12. Review and discuss certain provisions of the City of Willow Park Employee Handbook. (Mayor Pro Tem Martin). [Exhibit: Full copy of handbook]
[Willow Park Civics notes: postponed to December council meeting.]

10. Discussion/Action: to consider compensation to city employees who have exceeded 240 hours in comp time.

Background: There are nine employees that have exceeded the maximum mandatory 240 hours of vacation leave time. Most, if not all these employees, have accumulated these hours over many years and for many different reasons. The most common reason there was not enough staff to fill in for employees to take vacation especially in the Fire Department. As I have stated, these exceeded hours have occurred over many years. One employee nearly twenty years and another over the last ten to fifteen. Failure not to reconcile this issue now will only cost the city more money in the future. Attached is the list of current employees that need to be compensated for time over 240 hours. Once this is corrected, it will be the responsibility of department heads to ensure that employees do not exceed the maximum hours.
Exhibits: List of current employees that need to be compensated for time over 240 hours. / [Editorial Note: An updated list was distributed at the council meeting but not updated in the agenda packet; here is the updated list in .pdf]

Informational:

Mayor comments
- Minutes: Mayor Moss stated he is excited for the Fire Chief and Fire Department and the results from the election last Tuesday. He thanked the Fire Chief, Fire Department and City Council for all of their hard work. / The First Annual Christmas Tree Lighting event will happen next Tuesday, November 22nd at 6:00 PM.
- [See The Community News review, linked top of page.]
Council Comments [none]

City Manager Comments

• Minutes: City Manager, Bryan Grimes announced the new City Engineer, Gretchen Vazquez began employment with the city on Monday, November 14th. / He wished Assistant City Manager Bill Funderburk a happy birthday. / He also thanked the Mayor, City Council and Staff for allowing him to attend his son's football games a couple of days out of the month.