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24 June 2025 Council Meeting

Updated: Jul 20


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Agenda Items: Enterprise Funds Budget Work Session (Public is encouraged to attend and ask questions related to these funds); Purchase a Hydro Vac Truck for Public Works;  Authorize staff to execute engagement letter with Snow Garrett for Auditing Services; Schedule and application for Home Rule Charter Commission; Executive Session, Halff and Asso. lawsuit.

• Location and Time: El Chico City Hall, 120 El Chico, Suite A, Willow Park, Texas 76087, 6PM

• Meeting Page • Agenda packet (in .pdf) • minutes approved during the next meeting

• Facebook Watch live during Meeting • Facebook Video Before Executive Session • Youtube Video

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• Latest Update: updated 18 July 2025; posted 20 June 2025

• Note: Willow Park Civics is about Willow Park but is NOT associated with or managed by the City of Willow Park.






Public Comments

From approved minutes posted with the next Council Meeting agenda. 


Agenda

1. Discussion - Budget Work session to discuss Enterprise Funds for the 2025-2026 Fund Year. Work Session from 6-7pm #Finance

• Background: City Manager Bryan Grimes will present the Preliminary Enterprise Budgets. / These will include Water, Wastewater, and Drainage. The public is encouraged to attend and ask questions related to these funds.

• Exhibits:

• Willow Park Civics Research:

• Index: Willow Park Finance, Audit and Debt, Willow Park Civics Blog

• Index: Willow Park Wastewater Services, Willow Park Civics Blog

• Drainage Improvement Project, Index, Willow Park Civics Blog


There are four important dates for all Willow Park Citizen calendars: • June 24, 2025, Tuesday, A city council budget workshop on all enterprise funds • July 8, A city council budget workshop on the general fund and I/S • August 26, Discussion and setting the date to conduct a public hearing on the tax rate • September 9, Public hearing about the budget; Public hearing on tax rate.

• Video about WP budget and tax rate, Willow Park Civics Blog, posted 24 September 2022

The City of Willow Park has produced a video to explain the basics of the city budget and the city property tax rate. Three and a half minutes well-spent. Watch it on Youtube.


2. Approval of Regular City Council Meeting Minutes: for May 13, 2025 and June 10, 2025

• Exhibits:


3. Discussion/ Action: Authorize Staff to Purchase a Hydro Vac Truck for Public Works. #CityServices #WastewaterTreatmentPlant #FortWorthWater #StormDrainage

• Background:

The Public Works Department currently utilizes a hydro vac trailer to safely expose utility lines during leak repairs, minimizing the risk of damaging nearby infrastructure. While this trailer, now 11 years old, remains operational, it has begun to experience mechanical issues.

Initially, Public Works had planned to request funding for a Hydro Vac Truck in the FY 2025–26 budget. Transitioning from a trailer to a truck-mounted system would streamline operations by reducing the number of equipment units required on-site and better equip the department to respond to large-scale line breaks—such as the recent 12-inch main break on El Chico. In addition, the proposed unit offers versatility, with the capability to function as a sewer machine or high-pressure jetter.

However, due to the increasing frequency of failures on the 12-inch water line and the declining reliability of the current vac trailer, Public Works is requesting that this purchase be expedited and included in the current budget cycle.

The City and Kinloch [Kinlock Equipment*], the proposed vendor, are both members of the Sourcewell Purchasing Cooperative, which exempts this purchase from the competitive bidding process.

The base cost of the Hydro Vac Truck is $358,051.00. Public Works is also requesting an additional $7,050.01 for the inclusion of a wireless controller to operate the hose boom, bringing the total request to $365,101.01.

Staff has consulted City Manager Bryan Grimes and Finance Director Jake Webber, who confirmed that sufficient funds are available in the Water Reserves account. If approved, those funds will be replenished in the upcoming budget cycle.

STAFF RECOMMENDATION: To approve the purchase of a Hydro Vac Truck from Kinlock Equipment in the amount of $365,101.01

• Exhibits:

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• Hydro Vac Truck.pdf (0.04 MB) [Background]

Total Price F. O. B. Willow Park, TX: $358,051.00

Product Model: iMPACT

Proposal Date: 2/28/2025

Quote Number: 2023-53641

Price List Date: 2/28/2025

• WILLOWSA01127.pdf (0.14 MB) [SERVICE ESTIMATE $7050.01]


• Willow Park Civics Research:


4. Discussion/Action: Authorize staff to execute engagement letter with Snow Garrett for Auditing Services. #Finance

• Background:

Staff is recommending Council authorize the engagement letter attached with Snow, Garrett, and Williams for the FY 24 – 25 Audit which will be conducted after the current fiscal year ends.

• Exhibits:

• Willow Park Civics Research:

• Index: Willow Park Finance, Audit and Debt, Willow Park Civics Blog


5. The City Council may consider, discuss and or act on approving an application form for residents of Willow Park to express interest in serving on the Home Rule Charter Commission and authorize staff to post the application form on the City website and issue a press release to the Community News regarding the application.

• Exhibits:

• Willow Park Civics Research:



Reports

[None listed.]


Informational Comments

• 7. Mayor & City Council Comments


• 8. City Manager Comments


Executive Session

• 6. Section 551.071; Consultation with Attorney; City of Willow Park v. Halff & Associates #FortWorthWater

• Willow Park Civics Research:




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